Calendly

If you need a piece of software to help you with scheduling your busy personal and business lives, Calendly is the answer. It has all the tools you'll need to stay on top of your schedule no matter what happens, and you can set preferences for your own availability so others can see the best times to try to meet with you. You can use the software to create meetings and send out bulk invitations that are personalized for each instance. If you are invited to a meeting or other event through the software, you'll receive a list of possible dates and times for the meeting. These options will have been chosen by the sender, so you can select one that will work best for you. Events can be fully customized to fit the needs of the user, but the software includes preset meeting lengths of one hour, 30 minutes, and 15 minutes. You can set a buffer window between each appointment so you'll always have time to make it from one to the next, and you can set a scheduling notice period that will prevent others from attempting to book a meeting at the last minute. There are various options you can use when sending out invitations. You can give invitees several options to make the meeting as suitable for them as possible, including the format of the meeting and with whom they will meet. If an invitee selects an appointment time but has no preference for whom to see, the software will automatically assign that invitee to the first available staff member. Once an invitee has responded to the invitation, you can have the Calendly software take them to a confirmation page for the meeting or event, or you could have the software redirect them to a page that thanks them for their response. Confirmation emails are sent by the software automatically, and they are always customized for each invitee. When an attendee of a meeting reschedules through the software, everyone else involved in that meeting will receive a notification email that such a change has occurred. The software integrates seamlessly with Office 365 and Google, so it can gather calendar data from both sources to ensure there are no scheduling conflicts. The software includes a number of canned email response templates that make it even easier to use the scheduling system. You can customize the event type with any labeling you prefer, and you can even create secret events that only certain users can see. The software also includes comprehensive reports and stats that show how well it performs for your needs.